Kyrgyzstan - Support to the EU National Coordinating Unit

Lot:7 - Governance and Home Affairs - EuropeAid FWC Beneficiaries 127054

DONWLOAD Terms of References

Overall, the team of experts must work a minimum of 90% of their input time in the
Kyrgyz Republic.

The core team will consist of three experts: a Team Leader (senior expert), a Public
Administration expert (junior expert) and an Economic Analyst Expert (junior expert).

The Team leader should be available from the starting date until the end date of the
project. He should be in place when a need arises, firstly, in the beginning of the
project and consequently working predominantly after the elections planned for later
in 2010.

The Public Administration expert must be available and working evenly from the
starting until the end date of the project.


The Economic expert should be available from October until the end of the activities
of the project, working predominantly after relevant institutions are in place and
effectively functioning.
The profiles of the experts for this contract are as follows:

Senior expert: Team Leader, 30 working days

Qualifications and skills
University degree in Public Administration and/or Politics or other relevant field.
Computer literacy (minimum: Word, Excel). Excellent communication skills. Proven
team builder. Project management training and skills. Proven fluency in oral and
written English. The knowledge of Russian and Kyrgyz languages is an advantage.
General professional experience
Minimum 10 years experience in the institutional capacity building and/or policy
advice. At least 5 years of experience as team leader or in other international senior
management position. Records of the development of effective strategic plans at
senior levels and of the provision of sound policy advice. Excellent track-record of
negotiation and policy setting at senior levels.
Specific professional experience
The candidate must have some previous experience as technical adviser and/or
team leader in externally assisted projects. Experience in using international
development system, familiar with the programming and decision-making processes
of the EU support programmes and other partner agencies in the Kyrgyz Republic.
Relevant experience in CIS countries is an advantage.

Junior expert 1: Public Administration Expert, 120 working days
Qualifications and skills
University degree: preferably in Public Administration, Public Law or other related
field. Computer literacy (minimum: Word, Excel). Excellent communication skills.
Proven fluency in oral and written English and Russian. Knowledge of Kyrgyz
language would be an asset.
General professional experience
Minimum 5 years of general working experience in the Kyrgyz Republic. Minimum 3
years experience in the development planning and/or aid programmes development
for actions that take place in the Kyrgyz Republic. Previous working experience as
civil servant would be an asset.
Specific professional experience
Previous experience gained through at least in one long-term1 and/or several (in
minimum three) short-term assignments in the Kyrgyz Republic as an expert in
externally assisted projects. Experience in using international development system,
and familiar with the programming and decision-making processes of the EU support
programmes and other partner agencies of the Kyrgyz Republic. Experience in the
monitoring of the co-operation projects and aid co-ordination would be an asset.


Junior expert 2: Economic Analyst Expert, 85 working days
Qualifications and skills
University degree: preferably in Economics or other relevant field. Computer literacy
(minimum: Word, Excel). Excellent communication skills. Proven fluency in oral and
written English and Russian. Knowledge of Kyrgyz language would be an asset.
General professional experience
Minimum 5 years general working experience in the Kyrgyz Republic. Minimum 3
years experience in the economic sector in the Kyrgyz Republic. Some experience in
analysing macro economic trends. Previous working experience as civil servant
would be an asset .
Specific professional experience
Previous experience gained through at least one long-term2 and/or several (in
minimum three) short-term assignments in the Kyrgyz Republic.

4. LOCATION AND DURATION
The duty station for the provision of services will be Bishkek.
The intended commencement date is in July 2010 and the period of execution of the
contract will be 12 months from this date.
Project extension
The Contracting Authority may, at its own discretion, extend the project in duration
and/or scope, subject to the availability of funding. Any subsequent extension of the
contract would be subject to satisfactory performance by the Contractor. This shall be
judged, in particular, in terms of the progress towards the achievement of the project
purpose, and the delivery of the anticipated results. The intervention of events
outside the Contractor’s control shall also be taken into consideration.

2.1. Global objectives

The global objectives of the project of which this contract will be a part are as follows:
• to strengthen the capacity of public institutions in the Kyrgyz Republic
• to facilitate institutional relations between the EU and the Kyrgyz Republic

2.2. Specific objective
The specific objective of this project is to improve and strengthen the planning and
co-ordination capacity of the Kyrgyz government in its relations with the EU.

2.3. Required outputs
• appropriate national inputs for the development of EU Aid Programmes, which
meet well-identified and jointly agreed priorities for co-operation between EU and
the partner country, which are set within a broader framework of external
assistance, and which reflect wide influence after consultation with the
stakeholder;
• enhanced national capacity to support high quality assistance programming, from
sector survey and review through to effective dialogue and decision-making with
providers of assistance
• enhanced national capacity in Partnership and Cooperation Agreement (PCA)
dialogue
• maintained institutional memory as regards achievements of previous NCUs and
TANCU teams


2.5. Requested Services
2.5.1. General
2.5.1.1. Project description
The support to the NCU will seek to address the following:
• human resource constraints at senior and middle management levels in partner
country administration responsible for planning and co-ordination of EU support
and of related external assistance. These constraints reduce the ability of the
partner country to play its full role in dialogue and decision-making on the forms
and channels for such assistance;
• the present underdevelopment of consultation and outreach mechanisms
through which civil society organisations and the private sector can inform and
influence the forms and channels of external assistance. A wider range of
institutions can and should play an active part in improving the efficiency and
effectiveness of such assistance in supporting and providing benefits from the
process of transformation to market economies and democratic societies;
• the continuing need to improve the coherence and co-ordination of the EU
programme and other external development assistance in partner countries,
within an agreed framework of national and international priorities and
objectives, notably the government's policy agenda as set out in the CDS or
similar documents.
• difficulties in the working process between the EU Delegation and the Kyrgyz
counterparts caused by the ongoing administration reshuffling following the
dissolution of a number of institutions after the events in April 2010 and the
creation of a provisional government foreseen to be in place until elections later
in 2010.

2.5.1.2. Geographical area to be covered
The geographical area covered by the present project covers the territory of Kyrgyz
Republic.

2.5.1.3. Target groups
The target group of the project is the Government of the beneficiary country, primarily
its planning and coordination body dealing with EU assistance.

2.5.2. Specific activities
Assistance to Improve EC Aid Programming
The project will provide support to the NCU in maintaining the following functions
regarding EU assistance:
- to contribute to the monitoring and evaluation of the current EC assistance
(estimate together the results, best practises, most appropriate co-operation forms)
with a view to ensure that M&E results are taken into account in planning activities of
the government
- to advise and support PCA dialogue and implementation monitoring
- to facilitate communication between the EU Delegation and the relevant
government institutions
- after the elections planned for later in 2010, to organise trainings for civil servants
on a regular basis (topics to be agreed between the NCU and the EU delegation)
- to strengthen the NCU's capacity to facilitate donors' co-ordination
- ad-hoc advices according to the needs (to be agreed between the NCU and the EC)
up to 40 per cent of total number of mandays
- to insure involvement of civil society organizations in EU related activities of the
government
- to initiate a procedure of legislative gap analysis between various selective parts of
the Acquis Communitaire and the Kyrgyz legislation to bring these two legal bases
closer together
- to advise on NCU set up if needed
When planning and organizing the abovementioned activities due regard should be
taken of the provisional character of the government until elections planned for later
in 2010.
The NCU itself, or the institution of which it forms a part, may of course undertake
other functions in relation to project design and implementation in parallel with those
noted above. These additional functions go beyond the main focus of this project.
The assistance provided within the framework of the project should not aim
exclusively at the NCU itself, but also at all government agencies involved in EU aid
coordination and beneficiaries -line ministries and agencies.
Institutional strengthening
Training
To fully execute the functions mentioned above, NCU staff needs to acquire a
number of general and skills to guarantee professional coordination of EU Assistance
programmes. The experience and recommendations, including Training Needs

Assessments and Functional Reviews, of the previous support to NCU must be taken
into consideration. Training should be provided after a permanent set of institutions is
in place following the planned elections in October 2010.The scheme of the training
required for NCU has to be identified during the inception phase and submitted within
the Inception Report.

2.6. Monitoring and evaluation
Definition of indicators
The contractor shall incorporate monitoring mechanisms for periodic assessment of
the progress of the project activities. These mechanisms shall be specified in the
project plan and the observed performance shall be described in the periodic
progress reports.
Essential points to be monitored are the following:
• Deviations of the milestones and deliverables from the planned dates as
agreed in the offer and/or in the Inception Report
• Adherence to the work plan in terms of content of the activities actually carried
out
• Deviations in effort needed to complete an activity, as compared to plan
• introduction of work not initially planned
• shifting of common understanding of the objectives and priorities between
contractor and recipient
• appearance of unexpected difficulties likely to require special measure or shift
of project resources
In all its actions the Contractor must respect the EU Visibility Guidelines for
External Actions, inter alia available on the EuropeAid's website
http://ec.europa.eu/europeaid/work/visibility/index_en.htm

PLEASE NOTE: ONLY SELECTED CANDIDATES WILL BE CONTACTED